Paperless expense reports: photo, approval and posting
Odoo Expenses digitizes employee expenses: the receipt is photographed with a phone, OCR reads the amount, date and vendor, and the expense goes through the approval workflow until it is posted and reimbursed.
No more envelopes full of receipts at the end of the month or spreadsheets to reconcile them.
Key features of Odoo Expenses
Control of travel expenses, per diems and small purchases, integrated with accounting.
Mobile capture
Photo of the receipt from the app or forwarded by email; OCR fills in the data.
Expense reports
Employees group their expenses into reports by trip or period.
Approval workflow
The manager approves or refuses with one click, with automatic notifications.
Paid by the employee or by the company
Reimbursement to the employee or company card expense, each with its own accounting treatment.
Re-invoicing to customers
Expenses charged to a project or order and re-invoiced to the customer.
Automatic posting
Journal entries and vendor bills generated upon approval, with deductible VAT.
The mobile app does the office work
The employee opens the Odoo app, photographs the receipt and chooses the category; the system does the rest. Managers receive the approval request in their inbox and accounting sees the approved expenses ready to pay.
Reports show spending by employee, category, project and month.
Odoo Expenses implementation with Anubía
We define the expense categories and their accounts, the approval workflow and the policies per employee, and connect the module with Accounting and, if applicable, with Project for re-invoicing.
It is a quick module to implement and one of those that makes the biggest difference in the administrative team's day-to-day work.
Frequently asked questions about Odoo Expenses
Does the OCR work with Spanish receipts?
Yes, it recognizes the amount, date, tax base and VAT of common receipts and simplified invoices.
Does it integrate with payroll for reimbursement?
Yes, approved expenses are reimbursed by bank transfer from Odoo or included in the payroll.
Can I limit expenses by category?
Yes, with maximum amounts per category and approval policies.
Want to get rid of paper receipts?
We show you Odoo Expenses with a real example from your company.